If a tenant of the facility or building requests the report, what steps must you take?

When a tenant of the facility or building requests the report, the appropriate step to take is to contact the Mega-Center and allow them to handle the necessary notifications. This process is essential because it ensures that all protocols and privacy regulations are adhered to when responding to such requests. The Mega-Center is likely designated as the central point of coordination and authority in managing sensitive information, ensuring that any disclosures are done in compliance with the governing policies. This chain of communication also helps mitigate potential legal risks associated with handling confidential information, as the Mega-Center is equipped to evaluate the request in accordance with established guidelines and provide a response that balances tenant rights with privacy concerns.

Other options may not follow the proper procedures or could inadvertently compromise confidentiality or violate regulations. For example, making a copy of the report could lead to unauthorized sharing of sensitive data, while simply allowing the requesting agency to view or write down information without proper authorization from the Mega-Center may not align with the established protocols. Therefore, the best course of action is to defer to the established authority of the Mega-Center to ensure compliance and proper handling of the request.